Travel Subsistence Rates

Travel Subsistence Rates

OSBM Travel Policy

Updated January 1, 2019

Transportation by Personal Vehicle: First Date of Travel After 1-1-2019

  • 58 cents per mile if the total round trip mileage is less than 100 miles.
  • 33 cents per mile if the total round trip mileage exceeds 100 miles. 

 Subsistence Rates: Effective July 1, 2019

 

In-State

Out-of-State

Breakfast

$ 8.60

$ 8.60

Lunch

$ 11.30

$ 11.30

Dinner

$ 19.50

$ 22.20

Lodging (Actual, up to)

$ 75.10

$ 88.70

 

 

 

Total

$ 114.50

$ 130.80


 Subsistence Rates: Prior to July 1, 2019

 

In-State

Out-of-State

Breakfast

$ 8.40

$ 8.40

Lunch

$ 11.00

$ 11.00

Dinner

$ 18.90

$ 21.60

Lodging (Actual, up to)

$ 71.20

$ 84.10

 

 

 

Total

$ 109.50

$ 125.10


Meals and Partial Days of Travel - Employees may be reimbursed for meals for partial days of travel when in overnight travel status and the partial day is the day of departure or the day of return. The following applies:

  • Breakfast: depart duty station prior to 6:00 am.
  • Lunch: depart duty station prior to Noon (day of departure) or return to duty station after 2:00 p.m. (day of return).
  • Dinner: depart duty station prior to 5:00 p.m. (day of departure) or return to duty station after 8:00 p.m. (day of return).

The travel must involve a travel destination located at least 35 miles from the employee's regularly assigned duty station or home, whichever is less.

Tips and Gratuity

Non-Travel Meals and Entertainment- Reimbursable gratuity or tips must be considered reasonable.  Excessive tips will not be reimbursed.  An excess tip is any amount above 20% of the cost of the meal.

Meals while in Travel Status- Tips for meals are not reimbursed and are included in the applicable subsistence rate listed above.

AirportsBaggage Handling/ SkycapsNo more than $2.00 per bag
 Shuttle DriversNo more than $2.00 per bag
Parking/ Auto RelatedValets$2.00 per car when collecting the car
 Taxi or Car Service

No more than $5.00 per trip

 

Subsistence Rates for Members of State Boards, Commissions, Committees, and Councils

Per Diem Compensation

Non-state employees who are members of state boards, commissions, committees, and councils shall recieve $15.00 per day of offical service.  State employees and members of all boards, commissions, and councils whose salaries or any portion are paid from state funds will receive no per diem.

Subsistence

  • Instate-
    • $37.30 for meals (less subsistence rate for any meal furnished) No overnight stay is required.
    • Lodging- actual up to $65.90 documented by a receipt.
  • Out of State
    • $39.80 for meals (less subsistence rate for any meal furnished) No overnight stay is required.
    • Lodging- actual up to $77.60 documented by a receipt
  • Transportation
    • 25 cents per mile

Subsistence of State Employees Serving as Board Members

  • Instate-
    • $37.30 for meals (less subsistence rate for any meal furnished) No overnight stay is reqired.
    • Lodging- actual up to $65.90 documented by a receipt.
  • Out of State
    • $39.80 for meals (less subsistence rate for any meal furnished) No overnight stay is reqired.
    • Lodging- actual up to $77.60 documented by a receipt
  • Meetings
    • Reimbursement for refreshments- actual cost not to exceed $4.50 per day

Licencing Boards (Other than State Employees)

  • Per Diem Compensation- $100.00 per day of offical Service
  • Subsistence- Same as for State Employees
  • Transportation
    • 25 cents per mile
  • Meetings
    • Reimbursement for refreshments- actual cost not to exceed $4.50 per day

Members of the General Assembly Serving on State Boards Commissions, Committees, and Councils

  • Subsistence for meals and lodging at a daily rate of $104.00
  • Excess Subsistence $26.00 per day for meals plus actual costs of lodging with a receipt not to exceed the maximum per diem rate for federal employees (Reference 5.6.3 State Budget Manual)
  • Transportation- business standard mileage rate set by the IRS

 

Business Affairs Websites

Contact Us

Office of the Controller
ASU Box 32125
251 Industrial Park Drive
Boone, NC 28607

828-262-2110

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